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Q&A How Do I Help Executive Management Provide Better Project Support? |
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Q.) I have found that management sometimes
doesn't give the project adequate support. How can the project manager influence executive management to convince them that the
steps being taken to enhance life cycle control of the project are in the right direction?
Management failures—sponsor
failures—account for a high percentage of project failure and/or
inefficiencies. One of the absolute top ways to change this trend is
to educate management on the need for full participation—in many
cases, a nearly impossible task. A second method is to ensure that
every project has a very clear Charter—one that is signed by your
sponsor and is made public within the enterprise.
The frustrating reality, though, is
that a majority of companies moved into project management in an ad
hoc manner. As a result, bad project management & support habits
were set in place early on and pushing back against those bad habits
can cause you, the project manager and/or team, difficulties.
Read up on Organizational Change
Management. It will help you both in understanding what is occurring
and conceiving ideas to help people out of their ruts. People tend to
be human (humor) no matter what the country of origin. Once they have
found their comfort zone (rut) in any activity it takes enormous
pressure to move them to a higher level of focus.
Checklist:
- Read Change Management (Try
FastCompany.com & other Internet resources. My site,
Biztechnet.org, has some materials and I have over two dozen more to
post when I manage to find the time.)
- Start keeping a Project Notebook.
Keep track of your project successes and failures. Conduct clear and
unemotional project end reviews and place the data in your notebook.
Use these trends, customized to your projects, to show how much the
company loses when projects are not effectively supported or
managed.
- Also remember that effective
management professionals are attracted to formal—proven—processes
and procedures. If you are not already using Project Management
Institute (PMBOK) methodologies (or those of a professional PM
organization of your choice within your own country) begin adopting
those methods right away. Be sure to forewarn management that you
are creating a standardized, repeatable, process for successfully
pursuing project success—one that the company can use as the
foundation for any / every project.
- Begin a process of searching the
Internet for industry statistics on project successes and failures.
Keep track of these and use them in your discussions. Remember that
you, the project manager, must thoroughly understand what makes your
management (sponsors) tick—what they're interested in and how they
want to receive information. When you understand what these folks
are looking for, you take an enormous step toward gaining more of
their attention and support.
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